Duplicate / Replacement Diploma | Advising Resources

Instructions

Please fill out the form either electronically (Qualtrics) or in PDF format. Submission and payment instructions are detailed in the form.

Read the instructions carefully and answer all questions to the best of your knowledge.

Diploma Request Form

PDF Form

Electronic Form

Requesting a Diploma

In accordance with FERPA, only the individual earning the diploma can request it.
Except in the case of a court-ordered name change, replacement diplomas can only be ordered in the name under which you attended the College.
If your original diploma has been damaged during mailing, return the original to us within 90 days of receipt and verify the address information on file. A new diploma will be issued to you free of charge.
Any other request for a replacement diploma, ordered more than 90 days after receipt of the original, and/or not including the original, must include a payment of $20. Instructions are detailed below.
You can expect your diploma to arrive 8-10 weeks after your request is received. Replacements are ordered at the end of each calendar month.
Replacement College Certificates are provided only for students who completed a graduate certificate program in Spring 2023 or later. For State certification or licensure, you must apply to the State.

Diploma Replacement Policy

Any graduate who requests a replacement diploma will automatically receive a diploma with The College of New Jersey name. However; upon request, The College can also provide a Trenton State College diploma to those graduates who applied to or attended The College while it bore the Trenton State College name (ie: until June 30, 1996).

Additionally, any student who graduated from The College while it bore the Trenton State College name may request a diploma with The College of New Jersey name.

All duplicate/replacement diploma requests must be accompanied by either the original diploma returned no more that 90 days after receipt by the student or a $20.00 duplicate/replacement fee.

Requesting a Duplicate Diploma for Employment Purposes

Please be advised that unless your prospective employer/employer is asking specifically for a copy of your diploma, a transcript is a more legal and expedient document to serve as proof of your course work/graduation.

Request a Transcript »

However, if an original copy of your diploma is mandatory, you should follow the instructions above for “Requesting a Diploma.”